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Types Of Record Checks

Types Of Record Checks

This check is intended for applicants who are involved as a volunteer, employee or in any situation where a basic CRC is requested (e.g., retail or immigration). This check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons. 

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The Criminal Record Check WILL include the following information:
  1. Criminal convictions from CPIC and/or local databases.
  2. Summary convictions, for five years, when identified.
  3. Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.
 
The Criminal Record Check WILL NOT include:
  1. Outstanding entries, such as charges and warrants.
  2. Absolute and conditional discharges.
  3. Current judicial orders, including Peace Bonds, Probation and Prohibition orders under the Criminal Code of Canada.
  4. Convictions where a record suspension has been granted.
  5. Convictions under provincial statutes.
  6. Local police contact.
  7. Ministry of Transportation information (PARIS).
  8. Special Interest Police (SIP) category of CPIC.
  9. Family Court Restraining Orders.
  10. Foreign information.
  11. A Vulnerable Sector (VS) Query to ascertain if the applicant has been convicted of and ranted a record suspension for any of the sexual offences that are listed in the schedule to the Criminal Record Act (CRA).
  12. Any reference to incidents involving mental health contact.
  13. Diversions will not be released as police contact and no reference to the occurrence is permitted (CC S. 717.4).
  14. Youth Criminal Justice Act (YCJA) information beyond applicable disclosure period.
  15. Any reference to contagious diseases.
  16. Dispositions including, but not limited to, Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.


Please Note:
Volunteers must possess a letter from the volunteer organization on official company letterhead stating that you are seeking a Record Check for the purposes of volunteering at the time of submission. This will waive a portion of the fee.

It is a collection of offence information, including convictions, outstanding warrants, charges and judicial orders available from a local police agency’s Record management system and other systems/Record where authorized.

This check is intended for applicants who are seeking volunteer and/or employment with agencies who require a Criminal Record and Judicial Matters Check. The agency has determined that a search of sex offenders with a record suspension is NOT required (e.g., border crossing or visa) therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

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The Criminal Record and Judicial Matters Check WILL include the following information:
  1. Criminal convictions from CPIC and/or local databases.
  2. Summary convictions, for five years, when identified.
  3. Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.
  4. Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.
  5. Absolute and conditional discharges for 1 or 3 years respectively.

The Criminal Record and Judicial Matters Check WILL NOT include:
  1. Convictions where a record suspension has been granted.
  2. Convictions under provincial statutes.
  3. Local police contact.
  4. Ministry of Transportation information (PARIS).
  5. Special Interest Police (SIP) category of CPIC.
  6. Family Court restraining orders.
  7. Foreign information.
  8. A Vulnerable Sector (VS) Query to ascertain if the applicant has been convicted of and granted a record suspension for any of the sexual offences that are listed in the schedule to the Criminal Record Act (CRA).
  9. Any reference to incidents involving mental health contact.
  10. Diversions will not be released as police contact and no reference to the occurrence is permitted (CC S. 717.4).
  11. Youth Criminal Justice Act (YCJA) information beyond applicable disclosure period.
  12. Any reference to contagious diseases.
  13. Dispositions including, but not limited to, Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.


Please Note:

Volunteers must possess a letter from the volunteer organization on official company letterhead stating that you are seeking a Record Check for the purposes of volunteering at the time of submission.

This will waive a portion of the fee.

This check is intended for applicants who are seeking volunteer and/or employment with agencies who require a Criminal Record and Judicial Matters Check. The agency has determined that a search of sex offenders with a record suspension is NOT required (e.g., border crossing or visa) therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust relative to vulnerable persons in Canada only. It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. Non-conviction information shall be released only when it meets the Exceptional Disclosure Assessment.

This check is intended for applicants who are seeking volunteer and/or employment with agencies who require a Criminal Record and Judicial Matters Check. The agency has determined that a search of sex offenders with a record suspension is NOT required (e.g., border crossing or visa) therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

Apply Now
Vulnerable Sector Check Agency Letter
The Vulnerable Sector Check WILL include the following information:
  1. Criminal convictions from CPIC and/or local databases.
  2. Summary convictions, for five years, when identified.
  3. Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.
  4. Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency.
  5. Absolute and conditional discharges for 1 or 3 years respectively.
  6. In very exceptional cases, where it meets the Exceptional Disclosure Assessment, non-conviction dispositions including, but not limited to, Withdrawn and Dismissed.
  7. Not Criminally Responsible by Reason of Mental Disorder.
  8. All record suspensions as authorized for release by the Minister of Public Safety.

The Vulnerable Sector Check WILL NOT include:
  1. Convictions under provincial statutes.
  2. Local police contact.
  3. Ministry of Transportation information (PARIS).
  4. Special Interest Police (SIP) category of CPIC.
  5. Family Court Restraining Orders.
  6. Foreign information.
  7. Any reference to incidents involving mental health contact.
  8. Diversions will not be released as police contact and no reference to the occurrence is permitted (CC S. 717.4).
  9. Youth Criminal Justice Act (YCJA) information beyond the applicable disclosure period.
  10. Any reference to contagious diseases.
  11. If you live outside of Bradford West Gwillimbury/Innisfil, you CANNOT request a records check from the South Simcoe Police Service. Vulnerable sector checks must be conducted by the local Canadian police service where an applicant lives.


What does “Vulnerable Sector” mean?

As defined by the Criminal Record Act: “vulnerable sector” means persons who are in a position of dependence on others or are otherwise at a greater risk than the general population, of being harmed by persons in authority or trust to them. A person’s age, disability, or other circumstances (whether temporary or permanent), can make someone vulnerable. Children, as defined by the Criminal Record Act, means persons who are less than 18 years of age.

Please Note:

Volunteers must possess a letter from the volunteer organization on official company letterhead stating that you are seeking a Record Check for the purposes of volunteering at the time of submission.

Applicants may receive notification from our Service that an extra fingerprint step is required to confirm identity.

According to the Federal Youth Criminal Justice Act (YCJA) we are not allowed to release records related to youth.  Authorized release of a record check containing youth records is legislated for federal, provincial or municipal governments only.  Police services will only provide record checks to applicants under the age of 18 for government positions or where legislated exemptions have been granted.

The applicant MUST provide a letter stating they are responsible for the wellbeing of children and youth under the Child, Youth and Family Services Act, 2017 (CYFSA)

Broad Record Check Form

The Broad Record Check (BRC) was established to provide screening of individuals that fall under the Child, Youth and Family Services Act , 2017 or under the intercountry Adoption Act, 1998.

A person who holds or is applying for a position managing, supervising, or providing support or assistance to a person designed under subsection 154(1) of the CYFSA in connection to the administration of Part VI of the CYFSA.

Contact pcrc@southsimcoepolice.ca for more information

The Broad Record Check will include the following information as it exists on the date of the search:

  • Every criminal offence of which I have been convicted, except an offence in respect of which a pardon has been issued or granted under the Criminal Records Act (Canada);
  • Every criminal offence of which I have been found guilty and has been discharged, except an offence in respect of which the Criminal Records Act (Canada) requires that the record be purged;
  • Every finding of guilt under the Youth Criminal Justice Act (Canada) during the applicable period of access under the Act;
  • Every outstanding order of a judge or justice of the peace made against me in respect of a criminal matter, including a probation order, prohibition order or warrant;
  • Every outstanding restraining order made against me under section 35 of the Children’s Law Reform Act, section 46 of the Family Law Act or section 137 of the Child, Youth and Family Services Act 2017, or any predecessors of those sections;
  • Every outstanding criminal charge against me;
  • Every criminal charge against me that,
  • Resulted in a finding of not criminally responsible on account of mental disorder
  • Resulted in a stay of proceedings,
  • Was dismissed by the court, or
  • Was withdrawn by the Crown;

Every contact I have had with a police force or service for which the police force or service has a written record, unless:

  • Disclosing the information could reasonably be expected to interfere with a law enforcement matter
  • A police service has not made the person aware of the contact,
  • The person was a minor at the time of the contact, or
  • The information is not relevant to the person’s suitability to perform caregiving duties for a child or to reside in a place where a child is residing and receiving care
  • Every contact I have had with a police force or service in relation to actions taken against the person under the Mental Health Act because of a determination under that Act that I was suffering, or apparently suffering, from a mental disorder of a nature or quality that would likely result in serious bodily harm to myself or to another person or in serious physical impairment of myself.